How To Use Microsoft Excel 2010 - Your Step-By-Step Guide To Using Microsoft Excel 2010

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Don't close the Format Data Series task pane because we're going to use it in the next step. You probably also see that the tasks on your Gantt chart are listed in reverse order with the last task on top of the Gantt chart and the first Task listed at the bottom. This is easy to change in Excel. To do so click on the list of tasks along the vertical axis of your Gantt chart.

This will select them all and it will also open the Format Axis task pane. In the Format Axis task pane under the header Axis Options and the sub-header Axis Position put a check into the checkbox called Categories in reverse order. You will notice that Excel arranged your tasks into proper order, listing them from first to last on your Gantt chart. You will also notice that Excel moved the date markers from beneath to the top of the Gantt chart.

Now it is really starting to look more like a Gantt chart should. Removing some of the blank white space where the blue bars used to be will bring your tasks a little closer to the vertical axis of your Gantt chart. To remove some of the blank white space in the chart, click on the dates above the task bars.

One click should select all the dates, then right click and select Format Axis to bring up Excel's Axis Options window. In the Axis Options window, under the header called Bounds, note the current number for Minimum Bounds. It represents the left most boundary of your Gantt chart. Changing this number by making it larger will bring your tasks closer to the vertical axis of your Gantt chart.

In my case I changed the original number which was At any time you can hit the reset button to return the original settings. This gives you the opportunity to try a number of different settings until you find the one the makes your Gantt chart look best.

In the same Axis Options window under the header Units, you can adjustment the spacing between each of the dates listed at the top of the horizontal Axis. If you increase the unit number your Gantt chart will enlarge the space between each date, which will also lessen the number of dates your Gantt chart shows. Doing the opposite, reduces the space between each date and therefore crowds more dates onto your Gantt chart. In my case I changed the original number from 20 to Under the Series Options header you will find the Gap Width control.

Sliding it up or down will increase or reduce the size of your Task bars on your Gantt chart. Play around until you find something that best works for you. PowerPoint is graphical and a better choice for making Gantt charts that will be used in client and executive communications. Office Timeline is a PowerPoint add-in that makes and updates Gantt charts by importing or pasting from Excel. You can copy-paste , import and synchronize your Excel tables in PowerPoint.

This will open a gallery that will allow you to choose a style or template for your Gantt chart. From the gallery, double-click any template or style to select it and then click Use Template in the preview window to open the Data Entry Wizard. In this demonstration, I will be using a custom template.

You can copy them all at once, but be sure not to copy the title. Then, make any edits you wish change colors or shapes, add or remove items, etc.

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Depending on the style or template selected, you will have a Gantt chart that looks like this:. From here, you can easily customize the Gantt chart further , adding milestones, formatting fonts and colors, and adding various details like percent complete or notes.

And even for those people who are thinking about a longer Excel course, but who aren't sure that Excel is right for them. This course is a starting point, the first step on your journey to learn business analytics. It may be as far as you need to go. Note that sample Excel worksheets are available with the data updated after each lesson. Starting from a blank worksheet, I show you how to enter data to make a table.

Get a better view of your data

I show you how to format the data and enter formulas as well. The data is based on the sales from a small flower shop.


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Let's get going! Once all of the data's entered, I'll show you how to add a basic filter to sort and filter the results.

I'll also show you how to sum up the sales of the bouquets. It's easy! In this quiz, you'll answer some questions about the bouquets sold. Please download the file from the previous lecture. In this lecture, we move to a more authentic, realistic case study, showing the sales data for an entire year for a printing company. The lesson introduces some basic business concepts, like how sales data from individual invoices are mapped to Excel, and critical elements of sales analysis, like identifying the top customers, the top products, trends in the data, and reporting by product line and by region.

I've provided a file of the raw data that you can use to practice. It will be updated for each of the lessons in the section. I encourage you to download the file and practice! We'll create pivot tables to summarize the sales by customer, by product, and by product line by month, to answer some of the key questions. A picture is worth a thousand words! I'll show you how to make charts from the pivot tables, including line charts, column charts, and a 3D column chart. I'll also show you some cool tricks for adding a data table to a chart.

In this quiz, you will use the pivot table function to answer some standard sales questions. Please download the Excel file from Lecture 5, and use the pivot table to answer these questions. Good luck! You finished the course. Let's review what you've learned, and review next steps. It may take a few seconds but you should be able to see the document being created.

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Make sure the addresses appear the way you want them. In my example I will be checking record 4 for Lisa to make sure her apartment number is showing. You can also go to the second page to make sure the new page starts with a different name. Let me know if you would like to see any other tutorials when it comes to mail merge in Word by leaving your comments below. Ready to test your skills in Excel? See how they stack up with this assessment from Smarterer. Start this Excel test now. If this message remains, it may be due to cookies being disabled or to an ad blocker.

Gosia has over 8 years of technical and support experience and has worked as Systems Administrator for a high profile law firm, where she managed the Backup and Disaster Recovery plan. Gosia has been a part of the Train Signal team since as the Product Manager and has written many articles on a variety of topics, including Exchange Server , Windows Vista, Small Business Server, and more.

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  5. By Gosia Grabowska on August 1, Let's get started! Address Labels 1.

    Sort data in a range or table - Excel

    Now let's open up Word and click on the Mailing tab all the way on top. There are two ways of adding the addresses to our labels: a. The first one is to click on the Address Block i. This is what it should look like after updating labels. Once they are updated, they should look something like this. Make sure all records are selected and click OK. Return Address Labels Pick the excel spreadsheet with all your addresses.

    The address block should appear on the rest of the labels.